Privacy Policy

This privacy policy describes how Roll4Availability collects, processes, stores, and shares your information through our services. We are committed to protecting your privacy and ensuring transparency about our data practices.

By using Roll4Availability, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.

Information We Collect

Information You Provide

When you create an account or use our services, you may voluntarily provide us with information including:

• Names and email addresses
• Profile information and preferences
• Scheduling data and availability information
• Communications you send to us
• Information about your TTRPG campaigns and sessions

Automatically Collected Information

When you access or use our services, we may automatically collect certain information, including:

• IP addresses and device identifiers
• Browser type and version
• Device characteristics and specifications
• Operating system and language preferences
• Referring URLs and navigation paths
• Country and location data
• Log and usage information
• Date and time stamps of access

How We Use Your Information

We use the information we collect to:

• Deliver, maintain, and improve our scheduling services
• Create and manage your account
• Facilitate scheduling and coordination for TTRPG sessions
• Respond to your inquiries and provide customer support
• Send service-related communications, including security alerts and administrative messages
• Protect our services from fraud, abuse, and security threats
• Identify usage trends and analyze how users interact with our services
• Improve and develop new features and functionality
• Comply with legal obligations and enforce our terms of service

Legal Basis for Processing (EU/UK Residents)

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, our processing of your personal information relies on the following legal bases:

• Consent: Where you have provided consent for specific processing activities
• Contract Performance: Processing necessary to perform our contractual obligations to you
• Legitimate Interests: Processing necessary for our legitimate business interests, such as improving our services and protecting against fraud
• Legal Compliance: Processing necessary to comply with legal obligations
• Vital Interests: Processing necessary to protect your vital interests or those of others

Data Sharing

We may share your information in the following circumstances:

• Business Transfers: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business
• Service Providers: With third-party service providers who assist in our operations, such as hosting, analytics, email delivery, and customer support
• Legal Requirements: When required by law, legal process, or governmental request, or to protect our rights, property, or safety
• With Your Consent: With your explicit consent for specific sharing purposes

We do not sell your personal information. We have not sold or shared personal information for commercial purposes in the preceding 12 months.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our services and store certain information. Cookies are files with a small amount of data that are stored on your device.

We use cookies for:

• Authentication and security
• Maintaining your session and preferences
• Analytics and understanding how users interact with our services
• Service functionality and performance monitoring

You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of our services.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law.

Account data is retained while your account is active and for a reasonable period afterward to comply with legal obligations, resolve disputes, and enforce our agreements. When we no longer need to retain your information, we will securely delete or anonymize it.

Your Rights

Depending on your jurisdiction (including the EEA, UK, Switzerland, and certain US states), you may have the following rights regarding your personal information:

• Access: Request access to your personal information and obtain a copy
• Correction: Request correction of inaccurate or incomplete personal information
• Deletion: Request deletion of your personal information
• Portability: Request transfer of your personal information to another service provider
• Withdraw Consent: Withdraw previously given consent for data processing
• Opt-Out: Opt out of marketing communications and certain data processing activities
• Object: Object to processing based on legitimate interests
• Restriction: Request restriction of processing under certain circumstances

To exercise these rights, please contact us at privacy@roll4availability.com. We will respond to your request within the timeframe required by applicable law.

Children's Privacy

Our services are not intended for users under the age of 16. We do not knowingly collect personal information from children under 16. If we learn that we have collected personal information from a child under 16, we will take steps to delete such information promptly.

If you are a parent or guardian and believe your child has provided us with personal information, please contact us at privacy@roll4availability.com.

US State-Specific Rights

Residents of California and other US states with comprehensive privacy laws have specific rights regarding their personal information:

• Right to Know: Request information about the categories and specific pieces of personal information we collect
• Right to Access: Request access to your personal information
• Right to Correct: Request correction of inaccurate personal information
• Right to Delete: Request deletion of your personal information, subject to certain exceptions
• Right to Opt-Out: Opt out of the sale or sharing of personal information (note: we do not sell or share personal information)
• Right to Non-Discrimination: Exercise your privacy rights without receiving discriminatory treatment

To submit a request, please contact us at privacy@roll4availability.com. We may need to verify your identity before processing your request.

Do-Not-Track Signals

We do not currently respond to Do-Not-Track (DNT) signals as no uniform technology standard for recognizing and implementing DNT signals has been established. We will continue to monitor developments in DNT standards.

Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the new privacy policy on this page with an updated "Last updated" date.

We encourage you to review this privacy policy periodically to stay informed about how we protect your information. Your continued use of our services after changes are posted constitutes your acceptance of the updated policy.

Contact Us

If you have any questions, concerns, or requests regarding this privacy policy or our data practices, please contact us at:

Email: privacy@roll4availability.com

We will do our best to respond to your inquiry promptly and address your concerns.